Your team is well equipped with staff, the market campaign is running in full swing, and the key projects have successfully launched. Yet the business isn’t growing…
One of the major problems that get often overlooked – but creates a great hindrance to growth and innovation- is manual, inconsistent processes that restrain productivity.
Many organizations today are rapidly embracing automation, and for a good solid reason: A recent survey demonstrated that employees want their employers to automate manual, repetitive tasks, and give them time back to focus on higher-value work. As per the survey report, more than 59% of workers have said that automating manual tasks can save them six or more hours per week.
Here’s an infographic- that offers in-depth knowledge of what workers think about automation- and the top 3 efficiency killer tasks they want their employers to automate.
Repetitive, manual tasks steal time and energy that could be better spent on critical business tasks. Here are three of the most common reasons your business isn’t reaching its potential, along with solutions:
Data collection is tedious and boring. But, you need data to run your business-sales figures, profit/loss numbers, expenses, etc. but manual data collection and analysis can take hours (or days). Error-free, consistent, and organized data becomes easy to achieve with automated web forms.
Approval processes drag on. Major business decisions aside,
routine approval requests needed for tasks like expense reports, equipment
purchases, and time off requests can be quickly approved when there are
established guidelines. Instead of facing delays when requests get lost in
email and approvers try to conquer their inbox, automating the process
reduces email churn. Using automated triggers
& alerts keeps the process flowing.
Reporting on updates monopolizes resources. Employees need to keep managers, teammates, and direct reports informed about the status of work, but it often comes at the cost of the real work getting done. By automating processes, project updates and key results can be done instantly, freeing up time to make an impact. Stakeholders gain instant insight into the progress being made. You save time by automating key tasks, without needing to invest significant amounts in new software or skills.
Take the next step…
If you can’t decide where to begin,
check in with your people. Select a single team or pull together a small group
of folks to identify opportunities to automate processes, like setting up
automated alerts for expense reports or gathering details for weekly sales
reports. Once you begin, you can always scale up the solution to automate other
Your business is likely already using business tools, so you can also start there. Identify the solutions adopted by teams that may be useful for other departments. From there, a business automation platform like Tigersheet could help you corral the myriad solutions your teams adopted individually.
Removing the impediment of
repetitive tasks for your employees frees them up to focus on the work that
matters: strategic thinking, innovation, and problem-solving. These are the
activities that truly power your business and propel it forward. Making a small
investment now in automation tools and taking the time to master them will pay
You might have heard it in your workplace conversations,
usually in conjunction with automation and business processes. But, what is
Workflows are the day to day motions that make up your job. You might follow them routinely, you might document them methodically, or you might be somewhere in between. In any case, workflows make up a crucial part of your workflow life. So, let’s try to delve deeper and understand what workflow is all about.
the basics: What is a workflow and how it is useful?
A workflow can be ideally defined as a sequence of related processes, actions, or tasks undertaken to complete a piece of work. For example, A writer’s workflow can look like this:
Every business whether they are aware of it or not uses workflows. Anytime you have performed a sequence of steps to complete a piece of work, you have used a workflow. But, by outlining and structuring your workflows, you mitigate risks and unlock a host of benefits.
The Role of
Automation in your Workflows
There is one big benefit of mapping your workflows: they let your opportunities to automate. The word workflow is used routinely in conjunction with automation, that’s because two are closely related in conjunction. So, what is workflow automation software?
software allows you to make certain processes happen automatically. This means
that automation will handle some of the steps in your workflows for you. In
other words, you can augment your workflows with automation. This allows you to
free your team from time-consuming, repetitive work that comes as part of a
cases, you can build workflows with your automation tool. Alongside automating
individual processes, you can string them together to automate repetitive
workflows. (But only those that don’t need human intervention.)
Automation can also help your workflows run smoother by acting as an IT bridging tool. This means that automation software can bridge processes across your tools and departments. So, if a workflow calls for work to cross departments or swap tools, the automation tool can join those dots.
Benefits of Workflow Automation Software
automated workflow benefits your business in numerous ways. Here are some of
the most important benefits of business workflow automation:
Better Insight into
Mapping your processes in workflow allows you to get a more clear, consistent, and top-level view of your business.
One of the biggest reasons why workflow automation is
important is because it gives you greater insight into your processes. From
then on, you can use the said insights to better your workflows, and improve
the bottom-line of your business: get more profits.
Improved Employee Productivity and Quality of
tasks are the main reason why employees feel unmotivated. The mundane tasks not
only take up time, but they also hurt the overall productivity of your
Eliminating repetitive tasks allows your employees to focus on more critical business activities. It can enhance the morale of employees and improves creativity.
that have automated workflows for repetitive and manual tasks have successfully
increased employee productivity by 12% to 15%.
Teamwork and Communication
Workflow automation provides employees with a
convenient platform where they can communicate and collaborate efficiently.
Proper communication encourages teamwork and
improves overall productivity.
Most of the workflow automation systems have
internal communication platforms that are designed to connect different
departments and teams within your organization. It will notify individual
groups when the specific phase of the project is completed, so the team
responsible for the next stage can step in.
Data and Scalability
Workflow automation can help teams focus more
on the organization’s growth rather than spending time on mundane tasks. The
right business automation software allows you to eliminate the bottlenecks and
reach a higher potential.
In addition, workflow automation software
provides you with valuable insights and actionable data. This data helps you
identify employee performance, overall business productivity, and the problem
Improved task management and resource allocation
can increase individual team performance and overall productivity of your
Tigersheet Best Value for Your Business?
In addition to offering all the above-mentioned features, Tigersheet is known for its no-code environment, which offers a highly flexible and adaptable business process management, and application that users at every level can refine.
At Tigersheet, we understand that
organizations are constantly evolving and growing, and their processes should,
too. Being able to make processes match the reality of business operations
shouldn’t take countless hours, expert developer assistance, and multi-phased
With a solution like Tigersheet, end users can be empowered to creating and refining their own workflows without prior coding knowledge. The intuitive drag and drop interface, web forms, one-click triggers, interactive reporting tools make business automation a much-needed breeze and everything happens in a no-code environment. Anything more than this is a waste of your staff’s time and your organization’s money.
Take the Next Step
Keeping your business ahead of the curve takes technology that is adaptable, innovative, and easy to use. Tigersheet takes the frustration out of creating, monitoring, and improving your business processes by empowering end-users while removing coding hassles. Want to see and try Tigersheet for yourself? Sign up for a free trial today!
We are living in a fast-paced technologically-driven world that is constantly changing. Speed, Agility, and Adaptability have become game-changers in the 21st century. Living in an age of instant gratification, customers today get easily accustomed to new services and expect you to deliver excellent quality in whatever you are offering.
Amidst this, a pivotal question to ask is how quickly does your business move and adapt to changes?
Well, frankly speaking, every business organization be it a small startup or multinational giants like Amazon or Google are looking at ways to improve productivity and for many of them, the answer lies right under their nose.
The Answer: Business Process Automation. It is a technology that streamlines business processes thus eliminating the need to perform repetitive manual tasks. By leveraging rule-based logic to automate manual tasks, workflow automation can help your business save time and money, reduce errors, avoid inefficiencies, and boost productivity.
The Big Question: What types of tasks or processes can be automated?
The good news is that Automation can start small and doesn’t necessarily require sophisticated tools, to begin with. You can always begin by mapping the workflow of a given process and look for inefficiencies and errors.
An important aspect to keep in mind is to not begin automating mission-critical tasks. Starting small has an advantage that it lets you identify errors and correct them as you move forward. Initially, stick to a goal followed by trimming minutes from predictable, repetitive processes, with small benefits adding up over time.
As you move forward identifying your workflow, search for processes that are:
Simple if/then scenarios
Actions that are recurrent and predictable
Actions that often get delayed in the absence of any human action
Now that you have a fair insight into what automation means, let’s dive deeper into specifics. While the list could go on and on, we bring here 5 common tasks that are ripe for automation
Copy and Paste Between Systems
Let us begin with a common yet significant task. One cannot deny how many times, organizations are seen struggling to manually move their data across systems.
For example, their ERP systems aren’t connected with their reporting software, so they are forced to manually pull data out of their ERP, edit in Excel, and then upload it to other systems. No wonder, this wastes so much time and also puts data at grave risk for errors. While this is just an example, I am sure it shows the bigger picture. Any time one is manually moving the data from one piece of software to another, that process should be simply automated.
With Tigersheet in place, we don’t let our users suffer from the hassle of moving their precious data from system to system. Tiger sheet’s importing capability ‘Import from Excel’ allows you to bring your Excel record to the platform while saving in a lot of time and effort that can otherwise go into creating a sheet from scratch. You can even convert your excel sheets into a centralized web application without any coding knowledge involved!
Reporting is one of the most vital arenas that has highest potential for automation, yet very few organizations take this step. For many companies, reporting is still a manual process wherein some cases employees waste hours manipulating data in Excel. In other cases, users still submit reporting requests to the IT department and wait for their approval.
In today’s data-driven world, automated reporting is a must-have. Here’s why you should consider automated reporting for your organization:
Data Error & Inaccuracies: Studies suggest that more than 90% of data stored in spreadsheets contain errors. So, if you are still relying on manual reporting through excel, you must be prepared to deal with data inaccuracies in your reports.
Slow and Tedious: We live in a fast-paced technology-driven world, but manual reporting is tedious and very slow. These days, businesses need a way to be able to create and access reports on the go which can be automatically delivered to them on a daily basis.
Tigersheet has powerful report generation capabilities, including grouping items, generating pivot tables and charts. All your reports can be saved and shared with other users, along with drill-down filter capability. Such insightful reports will not only give your business a better insight but will also help you identify bottlenecks, view how your teams are performing, and allocate budget and other resources effectively.
It’s 2020, and it’s quite surprising to see that some businesses still do not have automated forms. Wondering what are automated forms? Let us break this down to you.
Let us consider a scenario where a prospect completes a contact form on your website asking for more information on a specific service or product.
Now with a manual process, someone in your company will receive an email with the prospect information. He will first enter his data into a system (preferably a CRM) and then a concerned salesperson shall be notified to follow up with the lead. But with automated forms, all of this happens instantly!
Tigersheet lets you design and launches web forms in just minutes, right from your browser. On top of that, there is no coding involved, so anyone in your team can build forms. The data gets sent to your CRM system and any other necessary system. Notification emails are sent to the appropriate employee. The form can even trigger an email campaign that educates the prospect of the benefits or the product/service they inquired about.
See the difference? The automated forms not only eliminate manual data entry, but they can also improve the entire process.
Having a CRM software for your business has become indispensable at this point. While you must be familiar with the common benefits like data organization, improved sales performance, higher customer retention, and so on, there is still a lot more that an automated CRM can offer.
The automation features in a CRM can provide a plethora of benefits like:
KPI Tracking: Present-day automated CRM gives you a visual summary of your key metrics in an easy to read manner. This completely eliminates away the need to go through complex steps to measure your KPI metrics. All you have to do is configure your dashboards and display the information that you want to keep track of.
Better lead nurturing: Many CRM systems provide the option to set up follow-up emails, meetings, or calls. They can trigger email campaigns based on specific actions taken by the prospect.
Improved efficiency: Integrating your CRM system with other tools can dramatically improve your sales team’s efficiency. It can automatically schedule meetings, update calendars, create follow-up reminders, and much more.
Most of the pre-canned CRM software available today incur huge costs and that too with a lot of features you don’t need. Instead, why not subscribe to a no-code platform that allows you to create your own CRM at a fraction of costs? By using a no-code platform like Tigersheet to build a custom CRM system, you have an opportunity to automate another process of your business. Right from sales, customer service to HR your daily business operations can run more smoothly with Tigersheet when implemented across multiple departments.
Email or Text Message Auto Responses
Automatic responses are one of the simplest yet most effective areas to automate that can save so much time. Some of the ways in which email or text automation can help are:
Nurture and Follow Up Leads: Many businesses nurture and follow up their leads via autoresponders that are activated whenever a lead completes a form on their website. These responses share content that the prospect might find useful and help them understand how the business can solve their problems.
Improve Customer Support: Let us consider a situation that a customer submits a form on your website. Hence, an automated message can be sent to deliver a thank you message to the customer and an alert message to the concerned employee in your business.
Report Sharing: Many companies set up their reports to run on weekly/daily intervals. With the help of automated responses, they can automatically distribute these reports to various department heads without any human involvement.
Set Reminders and Alerts: If you are constantly reminding your team to complete specific tasks Or, are there predefined steps in a project that require reminders, its high time you should consider automation to increase productivity.
Automated workflows are key to remaining competitive in the coming years, as they help businesses achieve higher goals in a relatively shorter time. Start streamlining your processes today, and don’t get left behind. Get in touch with us.
Tigersheet is a uber-fast modern-day no-code platform that can help streamline business processes in quick and easy steps. The intuitive drag and drop interface allows users with zero coding knowledge to create workflows and share them with your employees.